Timing: Each presentation time is limited to 20 minutes. It is suggested to limiting the presentation itself to 12-15 minutes, leaving time for questions and transition.
AV Equipment*: Each meeting room will have a podium, microphone, projector, screen, and laptop. Microsoft Office 2013 will be present, which will provide backward compatibility for earlier versions of MS Office (2010, 2007,2003 and 2002 {XP}). Laptops will also have a PDF reader and at least one Internet browser and will have direct Internet access.
Please bring your presentation to the conference on a flash drive/data stick. Your presentation should be clearly labeled with your surname, presentation day, and presentation time; each separated with a _. For example: Smith_Wed _130PM. Personal laptops will not be accepted.
Note: The conference will not support "Mac" computers or software. If your presentation format requires more software or hardware than would be normally present on a well-updated Windows laptop, please contact reach out to the Congress Coordinator, Cindy Sherwood, by emailing sherwood@delaneymeetingevent.com.
*Please review “Virtual Screen” information regarding PowerPoint 2013 and default settings, to help prepare for any issues onsite.
Speaker Check-in Onsite/Speaker Preparation Room: All presenters must load their presentation onto the laptop in the specific session room of their presentation. Please arrive at least 15 minutes prior to your SESSION (not your presentation). This will help your session chair identify and open your talk and assure smooth transitions between presentations. Please seek out your session chair before your session to introduce yourself.
If you’re looking for a quiet space to practice/review your presentation, there will be a Speaker Ready Room available throughout the meeting. If you are at all concerned about how your PowerPoint presentation will look on the provided equipment, this room will be set up with a laptop and projector for your use, on a first-come, first-served basis.
POSTER PRESENTATION GUIDELINES
Poster Specifications: Poster Boards and pins will be provided. In order to accommodate two posters on each side of the board, each poster is limited to 48” by 48” (121.92 cm).
Poster boards will be labeled with presenter’s surname and poster title. Please put up your poster on the board having your assigned poster location. Posters may be set up Monday between 3:00pm – 4:30pm and must be removed by Friday noon.
IMPORTANT NOTES
Abstracts: Abstracts will not be printed; however, the full abstracts and session schedule will be available on the conference website.
Registration: All presenters need to register and pay to attend the conference. You can register online and you must be registered by the early registration deadline to receive the lower registration fee.
Contact: For questions pertaining to the program, please contact the Congress Coordinator, Cindy Sherwood, by emailing sherwood@delaneymeetingevent.com.
